How To Manage Hostel Reservations

How To Manage Hostel Reservations

Manage Hostel Reservation can be found in the Dean Student Affairs role. This feature allows the user to allocate or reserve a specific bed space to a student. It also allows the user to view all Allocated, Vacant, Reserved and Booked bed spaces. 

NOTE: 
  • Bed Space can only be allocated to students who have paid for accommodation.
  • If a student's payment has been confirmed but his/her details cannot be found after using the search result, this is because the reservation time frame has elapsed and no accommodation has been allocated to the student. To rectify this, use the "Add Reservation" option from the "Manage Hostel Bookings" to make a reservation and allocate accommodation to the affected student. 


How To Locate 'Manage Hostel Reservation'

There are two ways to locate 'Manage Hostel Reservation'

1. Login to your account and type 'Manage Hostel Reservation'  using the search box; as shown below.

2. You can also locate 'Manage Hostel Reservation' under Dean Student Affairs role. 


  To reserve accommodation for a student, kindly follow the steps below.

  a. Click 'Manage Hostel Reservation' as described above. A window will be displayed; as shown below.

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b. A list of all the students will be displayed. You can search for a particular student using the search box either by name or registration number. (We recommend using the registration number when searching.)

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OR you can use the Advanced search by clicking 'Advanced'. Select a Faculty, Department, Sub-Program, and Level. Click 'Search'.

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c. From the list of students displayed, click the student whom you want to reserve their accommodation.

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d.  A pop-up will be displayed; as seen below. 

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e. After clicking the student, on the right side of the screen:


  2. The current session, by default.

  4. Click the 'Select Block Type' drop-down menu to select the desired block type.

  6. Click 'Select Block' to select the desired block.

  8. Click the 'Select Room' drop-down menu to select the desired room. 

  10. Click the 'All' drop-down menu and select 'Vacant'. 


      12.png

f. The list of all vacant bed spaces will be displayed; as shown below

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f. Select the desired bed space you want to reserve as highlighted with the blue color in the image below. Click 'Reserve' to reserve bed space.

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To allocate accommodation to a student who has paid for accommodation and has not made a reservation,  kindly follow the steps below.

  a. Locate and click 'Manage Hostel Reservation'. A window will be displayed as shown below.

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c. A list of all students will be displayed. Also, you can search for a particular student using the search box either by name or registration number. (We recommend using the registration number when searching.)

8.png

OR you can use the advanced search. Click the Advanced link, select a Faculty, Department, Sub-Program and a level. Afterward, click 'Search'

7.png

d. From the list of students that is displayed, click the student you want to reserve their accommodation.

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e. Afterward, on the right side of the screen, select;


  2. The current session, by default.

  4. Click the 'Select Block Type' drop-down button to select the desired block type.

  6. Click the 'Select Block' drop-down button to select the desired block.

  8. Click the 'Select Room' drop-down button to select the desired room. 

  10. Click the 'All' drop-down button and select 'Vacant'. 


      12.png

The list of all vacant bed spaces will be displayed as shown below;

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f. Select the desired bed space you want to allocate as highlighted with the blue color in the image below

g. Click 'Allocate' to allocate bed space.

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